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Project management tools propel team collaboration and project efficiency; some of them are fun to work with too. By 2032, the market value for project management software is expected to grow to $20,400 Million worldwide. No wonder project managers spend precious time finding the right software solution, and it feels like looking for a needle in a haystack. We are here to help you navigate the project management software market.
Whether a startup or a mid-size company, you probably have heard about Airtable, a cloud-based solution and highly flexible project management tool comparable to Microsoft Excel or Google spreadsheets. Airtable allows you to spawn a database to manage, organize, and share your project data. The software integrates powerful database management while keeping a user-friendly interface. Users create databases by drag-and-drop and start feeding project data in a matter of minutes in a collaborative environment. Keep in mind that working on spreadsheets is quick to set up, but it is also limited in functionalities.
In today’s blog, we will discuss the pros and cons of Airtable’s bases (“databases”) for project management. Lately, Airtable has been releasing many features for project organization and tracking. We were surprised about the new functionalities but also discovered some drawbacks that can make you look for an Airtable alternative with project analytics.
Regarding Airtable alternatives for project tracking, we will present Redmineflux and its advantages for improving team performance and increasing project outcomes. Stay to the end and discover an Airtable alternative with reporting features that will blow your mind.
By the end of this article, you’ll learn:
-Airtable main features and drawbacks for project management.
-Redmineflux, a powerful Airtable alternative for project tracking.
Redmineflux is a project management software specifically designed for organizations of different sizes, from startups to mid-size organizations. The modular approach allows project managers to customize the solution to their needs without compromising with a one-size-fits-all solution. Redmineflux offers a cost-efficient software solution for eliminating unproductive tasks and focusing on moving projects forward.
Redmine, an open-source project management, serves as the foundation for Redmineflux, which builds a feature-rich project management tool on top of it. Redmineflux plugins deliver end-to-end features such as out-of-the-box agile boards, to-do lists, and roadmaps. The main advantage of Redmineflux, all features are interconnected, so you, as a project manager, forget about jumping from one application to another to get the progress of an issue. Moreover, the end-to-end solution presents out-of-the-box dashboards, so monitoring the project status is natural and intuitive.
The developer team has developed Redmineflux with Agile principles in mind to adapt to your organization’s needs. Redmineflux plugins take your team collaboration to the next level with time tracking, knowledge base, and workload. The software functionalities make project manager life easy, while enabling teams to collaborate on achieving project goals.
Airtable is a cloud-based collaboration platform that allows users to collaborative manage relational databases, and spreadsheets and create customized views. The main advantage of Airtable is to connect complex data sets, reduce data entry and automate data statistics. Why use Airtable instead of a traditional spreadsheet? Well, the platform is a database management system, not only for numerical data, but also images, links, and other content.
The platform offers bases, a collection of tables, that can be used for specific use cases. Some templates available in the free version let users set up a content calendar, project tracker and event planning. Users store records in a spreadsheet-like interface, the table, and visualize them in different views. Depending on the user’s use case, table records can be visualized in a calendar view or in Kanban board.
While the use cases for Airtable include E-commerce, Customer Relationship Management, Marketing, or Sales, we will focus on the project management capabilities. The transparent approach of Airtable allows teams to access information about goals and progress in one click. Customized Views enable the tracking of issues over the project timeline. Workflows interconnect tasks and update automatically, keeping team members in the same place.
Are you looking for Airtable alternatives for project tracking because of its limitations or it is slowing down your team’s velocity and putting your project deliveries at risk? Let’s be clear: Airtable is a fantastic user-friendly spreadsheet, but as a project manager you probably want to go beyond spreadsheet headaches. In this section, we will compare Airtable and Redmineflux features by feature, from tools to pricing.
Airtable is a collaboration platform that offers a user-friendly database integration, similar to a spreadsheet. Project Managers can track goals and progress transparently over the customized views. The project timeline is automatically updated through Airtable’s workflow and syncs every task’s progress. Airtable offers a Gantt project view and Kanban board, automatically updating dependencies and task orders.
In comparison, Redmineflux plugins are specially designed for project management, with out-of-the-box Kanban boards, checklists, timesheets, and issue templates. With Redmineflux there is no need to reinvent the wheel, Kaban board templates make the project setup fast and straightforward.
Airtable is a cloud platform that enables real-time data tracking. When users create a new record or update an existing one, the tables and views are synchronized. The feature makes collaboration in real-time possible and maximizes transparency. Airtable routes automatically progress to roadmaps depending on the workflow.
Redmineflux supports reporting project progress on Gantt charts, checklists, or detailed tracking of team workload and timesheet. So, project managers identify and react to capacity bottlenecks and split the workload among the team members.
Airtbale enables team collaboration on Views, where project members access their assigned tasks, share progress, and find relevant data. Meanwhile, Redmineflux enables collaboration with task assignments and notifications using the “@”. Users can quickly inform other team members about relevant information, changes, or discussions. The plugins can be configured to trigger e-mail notifications.
Airtbale operates in different operating systems, a client version is available for Windows and Mac. Users can access the mobile app on iOS and Android. Redmineflux offers an intuitive and user-friendly web application.
Airtable integrates popular Storage Apps such as Dropbox, a cloud-based file-sharing service, or Google Drive, Google’s file-sharing platform. Third-party applications for sales and marketing, such as Salesforce, are integrated with Airtable. Additionally, it is possible to connect Slack and Jira so team communication is in sync.
Likewise, Redmineflux Plugins based on Redmine offers users connectivity to third-party plugins. Relevant Redmineflux integrations include applications such as GitHub (code repository), Google Calendar, and BitBucket.
Airtable offers a free tier with unlimited bases, 1,000 records per base, up to 5 users, and 1 GB storage space. Additionally, the free version allows you to run 100 automation jobs and test the interface designer. The second tier, Team subscription, offers collaboration functionalities and shared workflows for $24 per user/month. The deal includes 50,000 records per base, 25,000 automation runs, and 20 GB of storage per base. Additionally, Gantt chart, extensions, and sync integration significantly improve the features. Airtable business tier offers advanced features and substantial additional storage from $54 per user/month. With 125,000 records per base, 100,000 automation runs, and over 100 GB of storage, the business offers capabilities for medium-sized businesses, plus administration features such as two-way synchronization, admin panel, and SAML single sign-on. Correspondingly, Redmineflux offers Mentions, Inline Editor and Tags Plugins for free and other Plugins from $49 to $499.
While Airtable has a complex pricing model, Redmineflux is straightforward. Depending on their needs, users can book Plugins Combo from $1695 per year, an essential Plugin Combo, $2241 per year Project Management Combo and $3786 per year, All Plugins Combo.
Table 1. Feature-to-Feature comparison Notion vs. Redmineflux
Features | Airtable (Project Management) | Redmineflux |
Project Management Tools | Gantt and timeline are not available in the free version. Project timeline and task management in several views. | Plugins include Gantt Diagram, Agile Board, Checklist, Workload and Timesheet. |
Monitor & Tracking | Objective and Key Results (OKR) for team tracking goals and progress. Tasks are updated automatically. | Tracking and monitoring out-of-the-box. |
Collaboration tools | Task assignation, share status and relevant data for users. | Mentioning with @ to assign team members. |
Compatibility | Web App, Mac/Window app | Web Application. |
Integration | Jira Cloud, Salesforce, Google Drive, Slack and import Excel and Google Sheets. Additionally, third-party extensions, for example, Miro. | Several Plugins, plus Redmine third-party such as GitHub, Google Calender and BitBucket. |
Price | Free. Team version ($24 per user/month). Business version (54 per user/month). Enterprise Scale (over consultation with Airtable team). | Each plugin alone free to $499. Plugins Combo essential for $1695 and Plugins Combo full for $3786 per year. |
Redmineflux is well-suited for startup businesses since it offers different tiers for project management, and users can extend functionalities as they need. Middle and big organizations benefit from Redmineflux’s drag-and-drop intuitive interface which allows team members to get quickly onboarded. The out-of-the-box Kaban boards and mentioning tools make the project work natural and fun. The plugins portfolio offers advanced features for issue tracking such as Workload and Timesheet. The software solution allows project managers to track and monitor the project at different levels and instantly take action if a bottleneck is identified.
What really stands out is Redmineflux Workload and timesheet plugin, which helps project managers and team members to increase productivity and deliver product increments at a faster pace. Furthermore, Redmineflux intelligent solution aggregates project status on the roadmap dashboard, giving stakeholders real-time status on the project.
Airtable is a powerful database application making it easier for the user to effortlessly configure and customize databases. Project managers used to working with spreadsheets feel comfortable with the solution and appreciate the well-curated interface. Moreover, setting up triggers for events is a great feature that reduces manual work and helps to keep data updated.
Nevertheless, the Airtable team has put a lot of effort into creating customization features for designing and connecting tailored views to the databases. While the software application performs amazingly well for high-volume data and users, the price tier is the differentiation factor, Gantt charts, and timeline view are not available in the free version. Also, 1000 records available in the free version come short of any heavy complex project.
In order to compare both solutions some assumptions are needed to dissect the Airtables complex price model. A project manager needs definitely a timeline and at least a Gantt chart to coordinate tasks and keep track of the project. Airtable offers the features in the Team package, and it costs $24 per user a month. Let’s assume a ten-person team is working on an app development project since a typical developer team includes DevOps Engineer, Developers, Scrum Master, and a project owner. The Airtable budget needed is $2880 per year to manage the project. In our opinion is a high lump sum for small teams and with a limitation of 50,000 records and 20 GB storage. Here, we see a major drawback, since in project life such a limit is quickly reached and an upgrade could double the project costs instantaneously.
In comparison, Redmineflux offers Plugins for free to $499 or a package called Plugins Combo. Plugins Combo started from $1695 for essential features to $3786 for All Plugins Combo. All Plungins Combo includes fully customizable collaboration plugins and custom Dashboards with Key Metrics. Also, it integrates task management with Kanban workflows and a drag-and-drop interface. The Highlight is the centralized collaboration, which allows everyone to be informed about the project’s status and quickly identify bottlenecks. Moreover, each package comes with 12 months of updates, support, and bug fixes, and after that period, Redmineflux users continue receiving updates, support, and bug fixes for an additional cost of 30% of the combo price.
In the blog post, we have explored the Airtable project management tool and we have compared it with an Airtable competitor for project status tracking, Redmineflux. In the feature-to-feature comparison, there was a clear winner. While Airtable offers a user-friendly database integration, similar to a spreadsheet and allows project managers to track goals and progress transparently over the customized views. The major drawbacks are the lack of Gantt charts and timeline view in the free version. The following tier offers project functionalities, however, the price is almost double as Airtable competitors for sprint planning such as Redmineflux.
The Redmineflux developer team has designed a cost-efficient project management tool, for agile development which reduces unproductive tasks. Professional project managers focus on what matters: product deliveries. Redmineflux integrates a user-friendly interface while connecting advanced features such as team Workload and timesheet. Moreover, the modular strategy of Redmineflux allows teams to scale and extend the application with plugins packages as the organization grows and more functionalities are needed.
We were impressed by Airtable’s user interface and easy-to-use spreadsheet-like application. Nevertheless, if you are looking for Airtable alternatives with reporting features and want to take your project management to the next level consider Redmineflux, which combines the best of both worlds, a user-friendly approach and interconnected management tools, such as Gantt chart, Kanban board, checklists, or detailed tracking of team workload and timesheet.
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